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High School

HIGH SCHOOL FRONT DESK ADMIN ASSISTANT

Jun 23 2017 | San Francisco Waldorf School | San Francisco

Summary:

This position is a hands-on, organizationally demanding role which requires an excellent ability to deal with people in a very busy environment. Consistent attention to details and follow-through are essential. This job requires flexible hours for a total of 20 hours per week. The Front Desk Administrative Assistant must be friendly, knowledgeable, outgoing, and be able to interact with the public. Discretion and objectivity are essential components of this job which may deal with sensitive and personal issues. Bi-lingual Spanish/ English is a plus.
Front Desk Reception:

• Greet visitors, receive deliveries, answer student’s and visitor’s questions
• Answer phones, transfer calls and take messages
• Distribute mail, interoffice, Fed Ex, UPS etc.
• Coordinate/oversee front desk fundraiser sales, Rainbow script, tickets etc.
• Food services: coordinate/order special food as requested by faculty/staff
• Stay informed through school bulletins and registrar on school events, curriculum changes, etc.


Administrative support:

• Take attendance, correspond with parents concerning absentees, email attendance/detention report and updates to faculty/staff as needed throughout the day; enter attendance into Education Edge program database; all attendance related tasks are performed daily.
• Retrieve and maintain students medical information; notify faculty and staff of student’s status with special health and medication requirements
• Manage student BART ticket program and Kitch Scholar Clipper Card program
• Track office supplies and order as needed, research cost-effective purchases
• Troubleshoot problems with copiers
• Provide administrative support for faculty and staff including editing/proofreading
• Act as communications first responder in an emergency, stock and maintain first aid kit
• Other support of faculty, students and staff as needed

Qualifications:

• Bi-Lingual Spanish/English a plus

• Excellent interpersonal skills: upbeat, friendly, articulate, flexible and helpful
• Excellent phone skills
• Excellent multitasking abilities
• Strong computer/database skills
• Knowledge of Waldorf education and/or SF Waldorf HS a plus

Hours & Compensation:

• Part-time, hourly position
• 15 – 20 hours per week
• San Francisco Paid Sick Leave and San Francisco Health Care Ordinance

Physical Requirements and Work Environment:
• Be able to occasionally lift up to 30 lbs.
• Work intermittently in outside weather conditions, including heat and cold
• Regularly sitting or standing 4-8 hours


Job Start Date: ASAP

FLSA Classification: Hourly, Non-exempt from overtime
Reports to: HS Administrative Coordinator
Hired by: HS Administrative Coordinator/Administrative Director
Date Modified: June 2017

San Francisco Waldorf School is an equal opportunity employer that does not discriminate based on race, ethnicity, age, gender or any protected class.

Please send letter of interest and resume to [email protected]

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