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High School Administrative Assistant

Aug 03 2017 | Portland Waldorf School | Milwaukie, OR

The High School Administrative Assistant works under the direction of the High School Secretary to support the faculty in the smooth operating of the High School. The Administrative Assistant must have good communications skills and be able to keep track of a large volume of information throughout the day, week and year. S/he performs a variety of confidential clerical and support tasks, and works cooperatively with faculty, students, parents, staff and other community members. Warmth, flexibility, the ability to relate calmly and effectively in stressful situations, and a basic awareness of Waldorf curriculum and philosophy are helpful in this position.

Job responsibilities include:
Greeting visitors, answering phones, re-directing callers as needed
Updating student attendance records, issuing and processing student absence request forms
Administering basic first aid and responding to emergencies
Preparing reports, correspondence and documents
Updating the PWHS resource website
Filing, copying, transcription; processing of field trip, DMV and other forms
Maintaining stocks of office, first aid and classroom supplies
Monitoring the appearance of hallways, managing lost and found
Record issuance and return of textbooks
Clerical or other support to students and faculty as appropriate

Good organizational skills, attention to detail, and timeliness
A warm and professional attitude and ability to work with students, families, and colleagues on the phone and in person
Discretion and confidentiality
Basic proficiency in Microsoft Word and Outlook
Proficiency in Excel and/or database software is a plus

Hours and compensation:
This is a temporary, hourly, non-exempt position for the 2017-18 school year only. Work hours are 4 hours on school days only, preferably 10:30 to 2:30. Compensation is $12 per hour and does not include benefits. Please send your resume and cover letter to [email protected]

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