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Administration

Grade School Front Desk/Reception

Aug 28 2017 | San Francisco Waldorf School | San Francisco

Summary: The Grade School Front Desk/Reception position is a hands-on, organizationally demanding role. Excellent communication, organizational and computer/database skills are essential as well as the ability to work comfortably in a busy public environment.

The Front Desk Receptionist must be friendly, knowledgeable, outgoing, possess a good understanding of Waldorf Education. He or she must enjoy working directly with students, parents and teachers. The Receptionist often deals with sensitive and personal issues and, therefore, discretion, confidentiality and objectivity are essential components of this position.

The Front Desk Receptionist is supervised by the Grade School Administrative Coordinator and also works in partnership with the Grade School Faculty Chair.

Front Desk Reception:

Greet visitors, receive deliveries, answer parents’ questions
Assist students and teachers as necessary
Answer phone calls, deliver messages
Distribute information as required
Open daily mail, assist with outgoing mail
Track incoming deliveries for faculty
Log collected cash or checks into tracking system
Maintain other office functions and supplies as directed by GS Administrative Coordinator
Attendance:

Update and print monthly attendance forms
Monitor daily attendance; call absent children when required
Faculty Support:

Facilitate scheduling of Teacher/Parent conferences
Obtain drivers’ licenses and insurance information for field trips
Program Support:

After School Program:
Prepare and maintain daily update log for ASP staff
Notify teachers of last minute changes
Day Camps:
Update and distribute application information for February and Spring Day Camps
Prepare sign-in sheets/rosters for ASP Director
Monitor payments
Summer Programs:
Update and distribute application information for summer camps.
Prepare sign-in sheets/roster for Summer Camp Director
Monitor payments
First Aid/Illness:

Administer first aid when necessary; notify parents, see that Accident/Incident Report is completed
Administer medication when needed in accordance with California Law and guardian-written instruction
Track illness trends and reportable infectious diseases
Miscellaneous:

Monitor Fire Drills
Support Parent Guild activities in reception as needed
Qualifications:

Good Microsoft office skills (Word and Excel), familiarity with email tools and databases a plus
Proof-reading and editing skills helpful
Strong organizational skills and ability to track daily calls and emails
Hours & Compensation:

This is an hourly position with flexibility from 25 hours to 40 hours (fixed schedule)
Summer hours and weeks are flexible and may be much less then during the school year
Medical benefits based on number of hours
No additional benefits
Physical Requirements and Work Environment:

Be able to occasionally lift up to 30 lbs.
Work intermittently in outside weather conditions, including heat and cold
Regularly sitting or standing 4-8 hours


Job Start Date: ASAP

FLSA Classification: Hourly, Non-exempt from overtime

Reports to: Grade School Administrative Coordinator

Hired by: GS Administrative Coordinator and Administrative Director

Date Modified: August 2017

San Francisco Waldorf School is an equal opportunity employer that does not discriminate based on race, ethnicity, age, gender or any protected class.

Please send letter of interest and resume to [email protected]

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