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Administration

Executive Assistant

Sep 23 2017 | Cedarwood Waldorf School | Portland

We are looking for a competent Executive Administrative Assistant to provide personalized administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the Head of School working life and communication.

Responsibilities

  • Act as the point of contact between the Head of School and internal/external individuals
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Take minutes and accurately enter data
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system

Requirements

  • Proven experience as an executive administrative assistant, senior executive assistant
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • High School degree; additional qualification as personal assistant would be considered an advantage

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