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Administrative Coordinator

Potomac Crescent Waldorf School

Alexandria, VA, USA

Full time



Aug 7

Hours: Full-time (35 hours/week during school year; 20 hours/week during summer break)

Position Type: Non-exempt

Application Deadline: August 14, 2023

Established in 1998, Potomac Crescent Waldorf School (PCWS) is a small, independent, not-for-profit Waldorf school located in Alexandria, VA. PCWS offers both (i) an early childhood program commencing with parent-child classes and including pre-kindergarten and kindergarten classes, and (ii) a full grades 1-5 elementary school program. PCWS’s administration is led by its full-time Director of Administration, to whom this position will report.

  • Support Director of Administration in performing clerical and administrative tasks, as needed
  • Assist with transitions as necessary for all programs
  • Provide support to all programs as necessary 
  • Set up and maintain employee IT accounts, calendars, and invitation lists
  • Maintain and monitor admissions tracking system
  • Coordinate tours and child observations related to admissions process 
  • Correspond with applicants regarding enrollment agreements 
  • Attend to FACTS payment plans for enrolled students 
  • Create and maintain school and class rosters
  • Record daily attendance for all programs and communicate with stakeholders as necessary
  • Coordinate with class rep and Parent Association chair(s)
  • Provide all relevant student forms, as needed
  • Attend to records requests First Aid/MAT/CPR Certifications
  • Manage required certifications for staff and Board, including staff annual pediatric and adult First Aid/CPR/AED/MAT training and certifications 
  • Ensure compliance with requirements for administering medication during school hours follows requirements and with best practices for minimizing disease and injury
  • Maintain office and staff first-aid and emergency supplies
  • File accident and incident reports ry Compliance
  • Coordinate with VA Department of Education (DOE) and other state and local agencies regarding compliance with licensing and permitting requirements
  • Ensure PCWS faculty are trained in/follow all licensing requirements and are ready for inspections
  • Ensure that all paperwork is properly postedCoordination
  • Conduct administrative orientations for new hires 
  • Coordinate onboarding for new staffred responsibility with all administrators)
  • Answer phones
  • Monitor school entry points via electronic door access system as applicable


  • A minimum of a bachelor’s degree or equivalent experience 
  • Proficiency with technology, including Google Office suite
  • Excellent writing, editing, and communication skills
  • Strong attention to detail
  • Flexibility and reliability
  • Ability to work with people productively and collaboratively
  • Strong organizational skills
  • Experience in nonprofit administration, especially in a Waldorf or independent school, preferred.

This position includes a generous 75% tuition remission benefit for the employee’s children enrolled in our school.

Interested candidates should submit their resumes and cover letters via email to: personnel@potomacwaldorf.org.

No phone calls please.

Potomac Crescent Waldorf School is committed to providing equal employment opportunities for all applicants and employees without regard to race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, political affiliation or military status in any employment decision. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive environment for all members of our staff, clients, volunteers, subcontractors and vendors.

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