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Business Office Assistant

Olympia Waldorf School

Olympia, WA, USA

Full time


Feb 1

Olympia Waldorf School is seeking an efficient, well-organized professional to support the business and administrative roles of the school.

The Business Office Assistant works in a confidential capacity to support the Business Office functions. This 0.85 FTE, 35 hour per week, non-exempt position reports directly to the Business Administrator. The Business Assistant will perform a wide range of administrative and supportive duties including Human Resources tasks, financial assistance, reporting, and creating and implementing policies and procedures, and other tasks as needed under the direction of the Business Administrator. The Business Assistant also will assist in day-to-day operations by filling in where needed: front desk coverage, providing staff relief for short breaks, assisting with daily Drop off and Pick up as needed, and providing support for other administrative managers (enrollment, finance, facilities).

Key Responsibilities
Below are some of the duties that this role will be responsible for:
Onboarding: Assist with onboarding new employees, uploading ID documents into employee files, initiating I-9 forms and uploading other hire documents.

Policies and Procedures: Update and review policies as directed by B.A. Implement and troubleshoot processes and day-to-day operations.
Benefits Assistance: Provide assistance with the benefits programs (Health, Dental, Long-Term Disability, HSA, 403(b) Retirement Plan, Voluntary Life and COBRA) for employees, including employee communication, open enrollment, and problem-solving.
Employee Recordkeeping: Manage Employee files according to the school’s Record Retention Policy and applicable laws. Add/Terminate/Update employee information in school databases. Track HR compliance training and schedule required training as needed.
Recruiting and Hiring: Post jobs, review resumes, reply to applicants, and forward applicants to appropriate hiring managers.
Assist in managing background check clearance and other requirements for volunteers and employees. Work with Early Childhood to help track and manage DCYF requirements.
Other duties as assigned.

The ideal candidate for this role will possess excellent interpersonal and written communication skills. Someone who does well in a fast-paced environment with lots of changing circumstances will enjoy being in this position. Additionally, the candidate will be extremely detail-oriented and have strong organizational skills; ability to work under pressure both independently and within a team-oriented environment. Knowledge of Microsoft Word and Excel is required. Previous QuickBooks, HR, and accounts payable experience preferred.

About the School: Olympia Waldorf School is a full member AWSNA and WECAN school that serves students from preschool through eighth grade. Our faculty is comprised of three early childhood teachers and assistants, eight grades teachers, specialty teachers, and a full administrative staff.

Campus and Community: Olympia Waldorf School was founded in 1985 and is situated on 5.6 acres of field, garden, and woodland in semi-rural East Olympia. Our campus includes Prairie Hall, a historic school building built in 1914 and opened in 1916, a modern Middle School building, and a charming Kinderhause. Our community is warm, welcoming, and engaged in the life of the school.

Compensation: Our competitive compensation package includes increments for relevant experience, as well as partial tuition remission, medical, dental, and vision benefits, paid vacation days, 403B contributions, and professional development opportunities.

Our Capital City: Olympia is nestled at the southern tip of Puget Sound and boasts access to a large network of saltwater bays, channels, inlets, and coves, as well as the rain forests, mountains like Mt. Rainier, Cascades and the Olympics, coastal beaches, and parks of the nearby Olympia Peninsula.

How to Apply: Interested and qualified candidates are asked to submit a resume, three professional references, transcripts and a cover letter describing their education experience and why they want to work for Olympia Waldorf School via email to bhanson@olympiawaldorf.org. For more information, contact our Board of Trustees President Bary Hanson, at 360-584-5224. We encourage you to visit our website to learn more about our school at www.olympiawaldorf.org.

OWS is an Equal Opportunity Employer and maintains a strict policy prohibiting all forms of unlawful discrimination based on race, religion, national origin, ancestry, citizenship, pregnancy, physical or mental disability, marital status, sexual orientation, gender identification, color, age, or any other characteristic protected by applicable local, state or federal law in its hiring and employment practices.

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