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High School Office Manager

Shining Mountain Waldorf School

Boulder, CO, USA Remote

Full time


Aug 2

Job Title: High School Office Manager (¾ time)

Program: Administration

Reports to: High School Administrator

FLSA Status: Non-Exempt

Date: July 2022

Position Summary

The High School Office Manager is responsible for supporting the High School Administrator and High School Faculty in the successful operation of the High School.  They are a central point of communication between High School teachers, parents, and students.  

Essential Duties and Responsibilities

  • Manages the front office
  • Oversees attendance, maintains calendars and student files, and coordinates visitors to the high school 
  • Assists students during arrival, dismissal, and other times of need, including health-related
  • Internal and external communication and scheduling with high school community
  • Administrative and clerical support such as photocopying, creating and tracking forms, assisting with organizing teacher substitution 
  • Works with onboarding new students (including international and exchange students)
  • Communicates with parents, including weekly email, website updates, and making/receiving phone calls
  • Incorporates approved updates to online high school parent/student handbook
  • Uses mySMWS to run transcripts, log attendance, post announcements, etc., as needed 
  • Creates/prints schedules, agendas, and various other publications 
  • Provides minor tech support for students and teachers as needed
  • Maintains inventory of  books, supplies, and Chromebooks/electronic devices
  • Additional duties and tasks may be assigned

Education and Qualifications / Regulations

  • Experience in private school admissions, school office, or similar environment preferred
  • Bachelor of Arts or Bachelor of Science degree preferred
  • Experience working with electronic record management required
  • Proficiency with Google Suite and other cloud-based software required
  • Significant level of competence with computers, internet, and social media required
  • Experience with event planning required
  • Excellent communication skills both written and oral, efficient and courteous, with the ability to relate to students and adults in a friendly and diplomatic manner  
  • Professionalism in maintaining confidentiality
  • Demonstrate ability to maintain focus on tasks and appropriately shift priorities in a 

fast-paced environment  

  • Works harmoniously with a diverse community
  • Knowledge of Waldorf school philosophy is preferred, willingness to acquire understanding of  Waldorf education is required
  • Current CPR, First Aid, and Medication Administration certification (offered through                 SMWS)

Work Setting

  • General school office environment
  • Optimum School hours – Monday through Friday, 8:00 am to 4:00 pm
  • This is a ¾ part-time position 
  • Daily hours follow our High School schedule (mid - August through mid - June)
  • This position is not expected to work in the summer months (mid-June through mid-August)
  • Maneuvering around campus - indoor and outdoor walking
  • Occasional nights and weekends are required, based on the high school’s event calendar

Salary and Benefits

  • Hourly range $18.00 to $20.00 per hour, based on experience and qualifications
  • Paid Holidays during working schedule
  • Personal Time off
  • Colorado Paid Sick Leave - 1 hour for each 30 hours worked - up to 48 hours per year 
  • Employee benefits, including medical, dental, and vision insurance are offered for this position

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the Essential Duties and Responsibilities of this job. While performing the duties of this job, the employee is required to:

  • Repetitive motions with the wrists, hands, and fingers
  • Requires sitting and standing for extensive periods of time
  • Requires corrected vision and hearing to normal range
  • Requires bending and twisting, reaching high and low
  • Talking, hearing, listening, and seeing  
  • Ability to lift and carry up to 25 pounds
  • Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions  

Interested candidates should send a cover letter, resume, and three references to hrmgr@smwaldorf.org.

Shining Mountain Waldorf School is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, religion, gender, gender identity, disability, familial status, sexual orientation or national or ethnic origin, citizenship status, veteran status, or any other characteristic prohibited by state or local law.  We are dedicated to providing a work environment free from discrimination and harassment, where employees are treated with respect and dignity.  

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