Waldorf Teachers.com - Waldorf Employment in Waldorf Schools

Afternoon Receptionist

The Brooklyn Waldorf School

Brooklyn, New York, United States Remote

Part time


Aug 12

Job Description

  • Reports to: Operations Manager
  • Part-time, non-exempt, 10 month position; hours 12:45pm-6:00pm
  • Salary commensurate with experience
  • Benefits include medical and dental health insurance coverage, retirement, flexible spending and Transit benefit, where applicable.

About the Brooklyn Waldorf School (BWS)

The Brooklyn Waldorf School is a vibrant and dynamic school nestled in the heart of Bedford-Stuyvesant. The Brooklyn Waldorf School provides an education that meets the needs of each student in a developmentally appropriate manner, integrating critical thinking, emotional intelligence and a deep connection to the arts through the curriculum founded by Rudolf Steiner. Through leading a balanced and well-rounded school life, students are expected to understand themselves as agents of change in an ever-evolving world. 

Our faculty hails from all over the world and includes both seasoned Waldorf teachers and those new to Waldorf education. Serving over 160 students from pre-K to grade 8, teachers typically remain with a class through multiple grades, forming deep relationships over time. BWS teachers care for their students as whole individuals and provide not only for their academic development, but also for their emotional intelligence, artistic capacities, and physical knowledge of their surrounding environment. Teachers develop their own classroom content through active engagement with curricular resources prepared by our Faculty Council and reflect our local urban environment and community values. 

The Brooklyn Waldorf School was founded in 2005 by a body of parents and Waldorf graduates who sought a nurturing space within the city where their children could discover and explore their inner potential. As the school community grew, classes expanded to include Parent-Child, Early Childhood, Elementary and Middle School. 

Job Summary

The School Receptionist provides a welcoming, competent presence at the Front Desk of the School, interfacing with parents and guardians over the phone and via email, and with teachers, staff, and children in person.  An ability to multitask and work independently in a busy environment is important, as is attention to detail, a basic facility with office skills, and a love of working with teachers and children.  Our school follows stringent COVID-screening and social distancing protocols, taking the utmost precaution to protect our employees and community.

Job Description 

  1. Reception
  2. Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a hospitable environment and school culture
  3. Manages telephone message system (office hours, inclement weather and other recorded messages)
  4. Greets all incoming students, families and guests respectfully and professionally
  5. Answers questions, or directs the questioner to the appropriate person or department
  6. Responds to emails, or directs them to the appropriate person or department
  7. Monitors security cameras, and alerts appropriate personnel if there are issues
  8. Admits guests to the building following the proper protocols
  9. Receives and supervises students of all ages at the front door in the case of late arrival or early dismissal, directing them to the appropriate location or caregiver
  10. Attendance & Student Records
  11. Receives and tallies analog handwritten attendance sheets and health screening information from attendance takers/screeners
  12. Alerts parents when students arrive and depart school on bus service
  13. Enters attendance and health tracking data into the school database
  14. Follows up on absences with phone calls  to parents and guardians
  15. Tracks early dismissals and relays information about changes to students’ schedules to the teachers
  16. Works with the school nurse and other staff to collect the attendance information necessary for compliance with health regulations
  17. Assists in the accurate maintenance of student database system
  18. Perform light administrative and clerical duties as needed
  19. Mail, Packages, Deliveries
  20. Receives, unpacks, sorts, and distributes incoming mail, documents, books, materials and supplies following established procedures.
  21. Receives deliveries at the front door and informs the intended recipient of the arrival.
  22. Sorts and stamps out-going correspondence, addresses envelopes and packages, and prepares printed matter and other material for mailing.
  23. Space Maintenance 
  24. Maintains a tidy and professional space at the front desk
  25. Aids in the upkeep of the “front lobby” area of the school--straightening bulletin board postings, assisting with the displays in glass cases, etc.
  26. Restocks supplies for morning attendance taking and screenings
  27. Keeps mail room organized

Skills Needed

  • Facility in MS Office, Google docs and sheets, and proven ability to work with new software for student database work; preparing and maintaining accurate records.
  • Maintains a warm manner, responding to parents, guardians, and staff with courtesy, tact, and diplomacy 
  • Maintains confidentiality about private family, student, and staff matters
  • Works cooperatively as part of a team.
  • Is able to sit or stand for extended periods of time
  • Lifts supplies and materials weighing up to 25 pounds.
  • Flexibility to work with diverse individuals in a variety of circumstances. 
  • Maintains a sense of calm and composure during busy times of the day
  • Is able to multitask in busy situations.


  • High school diploma
  • Previous experience working with children
  • Must be able to pass a mandatory background check designed to screen for children’s safety

The Brooklyn Waldorf School does not discriminate on the basis of race, religion, gender, age, disability, ethnicity or sexual orientation in carrying on its educational activities, admissions and employment policies, financial aid programs, and other school administered programs. BWS is an equal opportunity employer seeking candidates who will embrace the tenets of Waldorf education. People of color and other historically underrepresented groups are encouraged to apply.

Please apply here: https://fs6.formsite.com/tbws/form142/index.html?1594331862964

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