The Waldorf School on the Roaring Fork located in the heart of Colorado’s Rocky Mountains is looking for a new Business Administrator starting as soon as possible 

As a member of the school administration, the Business Administrator shares the vision of collaborative leadership, creating an environment of stability and balance that allows the school to fulfill its mission and each member of the staff to fulfill their responsibilities. The Business Administrator serves as part of the Administrative Council, a three-person team that serves as the Head of School. The Administrative Council is responsible for oversight and support of daily operations, including school programs, personnel, facilities, and resources, while effectively advancing strategic goals for school improvement. The Administrator plans, organizes and coordinates all activities related to efficient functioning of the school’s business affairs and financial resources. The focus is efficient and effective operation of business-related matters, ensuring that the school’s financial, legal, and personnel systems are managed responsibly, that the appropriate financial and other business policies are being faithfully executed, and, that the school upholds its fiscal and legal responsibilities to the wider community, including federal, state, and local agencies, in a conscientious and timely manner.

Delegation, Accountability and Review

The Board of Trustees hires the Business Administrator with recommendations from the Faculty, Faculty Administrator and Community Development Administrator. The Business Administrator is accountable to the Board of Trustees. The Board of Trustees reviews the Business Administrator annually (in February) with input from the Faculty, Parent Council, Faculty Administrator and Community Development Administrator.

Governance Work

• Administrative Council
• Parent Council: Report and attend meetings when necessary
• Faculty: Report and attend meetings when necessary
• Board of Trustees ex-officio member: Report and attend monthly meetings

Committee Work

• Administrative Staff Committee: Chair
• Finance Committee
• Investment Committee
• Tuition Adjustment Committee
• Buildings and Grounds Committee
• Accreditation Committee

Requirements

• Working knowledge of non-profit accounting practices, bookkeeping and budgeting
• Knowledge of federal, state, and local laws applicable to schools financial, operational and business matters
• Knowledge of personnel and human resources laws and regulations
• Excellent organizational skills
• Mature communication skills; willingness to facilitate and encourage direct communication practices with colleagues and parents
• Excellent writing skills
• Ability to work in consensus
• Competency in forming agendas, keeping track of decisions, and upholding process in regard to policies and procedures
• Ability to self-manage
• Ability to think strategically, systematically and with foresight
• Ability to delegate and ask questions for clarity
• Waldorf classroom or administrative experience preferred
• Understanding and knowledge of Waldorf pedagogy and practices
• Demonstrated ability to manage public relations and relationships with community groups, private and public agencies, parents, and the general public
• Bachelor’s degree, graduate degree preferred

Specific Responsibilities

Financial and Legal:

• With the Board, Finance Committee and the Administrative Council, form annual operating budget and manage 5 year projected budget
• Provide monthly financial statements to Finance Committee and Board
• Provide administrative direction to the Faculty, Board, Administrative Council, and office staff
• Accountable for hiring, firing and annual evaluation of all non-Faculty staff, excluding the Enrollment Coordinator and development staff
• Oversee mentoring of all administrative staff
• Coordinate Administrative/Staff Committee meetings
• In cooperation with the other Administrative Council members, coordinate the documentation of minutes, reports, and dissemination of information regarding pertinent administrative decisions and policies
• Work with the Board and the Administrative Council to define and support the strategic plan and tactics for implementation
• Attend AWSNA and DANA conferences and meetings as a WSRF representative

Accounting and Reporting:

• Supervision of accounting system including general ledger, all journals, monthly closings, and management of business accounting software
• Oversee bookkeeping and payroll – AP, AR, bank reconciliations, payroll and associated funding of retirement and HSA plans, sales tax returns.
• Responsible for third party financial statement annual review/audit
• Oversee school SIS database (FACTS) for Tuition management, incidental billing, Financial Aid, annual re-configuration
• Provide quarterly reports from asset manager to Investment Committee
• Oversee and communicate financial matters with all facets of the school
• Monitor planning and budgeting for all new projects, grants, and development activities
• Work with Finance Committee on contracts, collections, and accounts receivable
• Responsible for alerting the Board as quickly as is reasonable, of any event which threatens the financial well being of the school
• Coordinate the administration of Tuition Adjustment (TA) Program and TA meetings

Insurance, External Reporting, and Other Business Systems:

• Review and approve insurance policies, contracts for services and other relationships with vendors
• Review and approve telecommunications contracts, computer systems installations, and approved capital projects
• Responsible for annual State/County Health Inspections
• Oversee Risk Management practices and protocols

General and Administrative Support:

• Create agendas for and facilitate weekly Administrative Staff meetings
• Coordinate staff work plans, vacation plans, schedules, and meetings
• Support administrative staff in working to their potential
• Handle parent inquiries on contracts and collection matters
• Create, manage, and oversee School Safety and Emergency Response Protocol
• Responsible for annual State/County Health Inspections including chemical safety
• In coordination with Office Manager, oversee nursing protocol and guidelines
• In coordination with Office Manager and Faculty Administrator, oversee safety protocols for class trips and field trips

Human Resources:

• Conduct new administrative staff orientations
• Manage employee benefits and salaries
• Maintain, distribute, and review up-to-date policies and procedure manuals related to personnel issues
• Assist Administrative Council in hiring and firing all personnel
• Review and approve all time cards for all administrative employees
• Oversee management of all personnel files with assistance from Early Childhood Center Director and Administrative Assistant
• Assist Faculty Administrator with Faculty employment issues
• Oversee licensing of personnel, criminal history background check and other state regulations
• Oversee all first aid, universal precautions, and CPR training

Oversight of Legal Issues:

• Work with Board to review all legal documents
• Consult with outside counsel when appropriate
• Oversee activities related to 501c3 status (state filings, reports and annual 990 tax return)
• Comply with state regulations and licensing requirements
• Responsible for alerting the Board as soon as reasonable of any event which threatens the legal standing of the school
• Maintain permanent files on legal matters, safety, workers compensation, OSHA, and ADA

Buildings and Grounds:

• Assume ultimate responsibility for the proper operation and maintenance of the buildings and grounds
• With Buildings and Grounds Committee, assess current and future campus needs
• Oversee regular facility inspection and oversee boiler, fire extinguisher, human services, environmental safety, and fire inspections

Transportation:

• Oversee transportation program to include compliance with all pertinent laws and regulations, including FMCSA
• Hire CDL bus drivers, provide orientation to pertinent policies and protocols, including random drug & alcohol testing
• Oversee safety, preventative maintenance and annual DOT inspection of busses
• Establish systems for tracking rider attendance and chain of custody
• Manage billing and collections of any transportation fees
• Maintain appropriate files for busses and drivers

Professional Development

Continued education and professional development to deepen an understanding of Waldorf pedagogy and business affairs

Compensation Package

Expected annual salary of $103,488. Benefits to include employee health, dental, life & disability insurance; retirement plan; paid vacation and PTO; and tuition remission (toddler program excepted).

To Apply

Please email a cover letter, resume, and three references (written or provide contact information) to the hiring committee at hiring@waldorfschoolrf.org

WSRF is an equal opportunity employer. We value the opportunity to provide equal employment opportunity without regard to race, color, religious creed, national origin, ancestry, disability, age, marital status, gender, sexual orientation or any other classification protected by applicable law.