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Development and Volunteer Coordinator

Housatonic Valley Waldorf School

Newtown, CT, USA

Full time


Mar 2

Primary Function
The Development and Volunteer Coordinator will support the fiscal health of the school by:
• Serving as the administrative point of contact for the Board of Trustees for all development and fundraising
• Building and managing a development and fundraising calendar, ensuring a smooth and strategic vision
• Managing and coordinating community volunteerism for fundraising and outreach events
As a member of the Administration team, the Development and Volunteer Coordinator will work to ensure the safety
and security of students; coordinate with colleagues to provide consistent office staffing; and promote a friendly,
welcoming atmosphere in the administration offices. The position is salaried and includes partial tuition remission.
The Development and Volunteer Coordinator should be in harmony with, and exhibit knowledge of, Waldorf school
philosophy and its educational principles, techniques, and methods. Priority will be given to candidates with a strong
interest or background in expanding and supporting initiatives related to diversity and equity. The Development and
Volunteer Coordinator should be friendly, warm, and courteous with strong listening skills and be personable and
professional on the phone and when greeting people in the office.
The Development and Volunteer Coordinator should have the ability to establish rapport, handle personal and
confidential information with discretion, and answer questions about the school sensitively and competently.
This position requires the ability to prioritize and multitask, take initiative, and work independently as well as part of a
team. It requires strong organizational skills and the ability to handle short periods of high-volume work often in a
distracting environment.
• Excellent written and verbal communication skills
• Computer proficiency, specifically experience with Microsoft Office programs (Windows), and databases
(direct experience with FACTS, Snowman/DaySchool, Constant Contact, and website management a strong
• Ability to analyze and solve problems
• Ability to gather data, compile information, and prepare reports
• Experience with events planning and implementation
• A minimum of three to five years of development work experience is desired
• Support the Board of Trustees with the creation and implementation of annual giving strategies and
communications including:
o Preparation of Annual Fund e-mails, mailings, phone-a-thons, etc…
o Production of development materials including a Contributors’ Report or Annual Report
o Gift processing (entering and tracking contributions into Snowman/DaySchool; generating thank
you and tax letters)
• Build and maintain a development and fundraising calendar
o Ensure coordination between annual giving and Spring Benefit Sponsorship strategies
40 Dodgingtown Road, Newtown, CT 06470; 203-364-1113; fax 203-364-0630; office@waldorfct.org; www.waldorfct.org
o Liaise with the lead class teacher to coordinate school-wide and class-specific fundraising activities
• Maintain oversight of the budgets for fundraising events and the school store
• Coordinate fundraising volunteers and activities for Fall Fair and Spring Benefit and other volunteer-led
efforts including sponsorships
• Update Development sections of the school website including online donation forms
• Manage online auction website and database (seasonal)
• Research, write, and coordinate grant applications
• Attend Development, Spring Benefit, and Fall Fair and Market Committee meetings
The Development and Volunteer Coordinator will comply and keep up-to-date with school policies, reports to the
Business Manager, and is accountable to the Board of Trustees. The Development and Volunteer Coordinator will
participate in regular administrative staff meetings and attend regular faculty meetings as well as Grades or Early
Childhood meetings when necessary. The Development and Volunteer Coordinator will participate in Staff
Development days and any required staff training including ongoing diversity, equity, and inclusion training. The
Development and Volunteer Coordinator is a year-round, full-time position and will be reviewed quarterly as outlined
in the Staff Development guidelines.
Housatonic Valley Waldorf School is an equal opportunity employer. We do not discriminate based on religion,
national origin, color, race, sex, gender identity or expression, sexual orientation, or physical disability in our programs
and activities or in our hiring, admissions, financial aid, or scholarship practices and policies.
Please see website listing for required application materials.

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