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Business Manager

Swallowtail Waldorf School

Cornelius, OR

Full time


May 13

Business Manager

Swallowtail Waldorf School is currently seeking a Business Manager to start in late June. This position is a member of the senior leadership team and is a strategic partner with the School Director and Board of Trustees. The ideal candidate will be an active and enthusiastic participant on the highly collaborative administrative team, contributing to long-term planning as well as current operations. Areas of responsibility include the financial, accounting, human resource, risk management, facilities, and tuition assistance activities of the school. 

Specific Duties Include::

  • Provide strategic recommendations to the School Director based on financial analysis and projections, cost identification and allocation and revenue/expense analysis.
  • Ensure that financial records systems are maintained in accordance with generally accepted accounting principles; monitor use of all funds. Includes bookkeeping, accounting, and regulatory filing.
  • Manage payroll service.
  • Coordinate annual and long-term financial planning and budgeting for the school.
  • Oversee the annual giving campaign
  • Provide financial and planning support for fundraising events such as the annual auction, the Jog-a-Thon, and class fundraisers.
  • Manage financial communications with families - annual contracts, tuition assistance, delinquent accounts, etc.
  • Prepare and present financial reports and metrics to the School Director, finance committees, Board of Trustees and lending institutions.
  • Provide guidance for decisions regarding HR policies and legal compliance and practices.
  • Maintain employee files.
  • Manage school insurance policies and employee benefits programs.
  • Collaborate with the School Director and Facilities Manager on facility maintenance and new capital improvements.
  • Manage cash flow effectively, monitor and maintain internal control structure.
  • Manage all supplier contracts and grant reporting requirements.
  • Occasionally support the administrative office when extra help is needed to assist students, teachers and parents; answer phone calls; greet visitors, etc.

Knowledge, Skills, and Attributes::

  • Experience in finance or accounting (experience in school or other non-profit administration preferred)
  • Excel, QuickBooks, Microsoft Office, Google Drive, Power Point
  • BA/BS in business, administration, finance, or a related field. Masters Degree preferred.
  • Mature and excellent judgment and sensitivity in managing responsibilities and relationships.
  • Personable, positive personality with customer service mindset.
  • Ability to manage several projects simultaneously and adapt to frequent changes
  • Excellent written and oral communication and presentation skills
  • Commitment to Diversity, Equity, and Inclusion
  • Sensitivity, discretion, and ability to maintain confidentiality
  • The desire and ability to work collaboratively with all members of the school community
  • A ready willingness to accept both positive and constructive feedback, and to be part of a culture that values ongoing professional growth

Hours: ​Full time, 12 months per year 

Classification: ​Salaried 

Salary/Compensation:​ $50k - $60k annual salary, full tuition remission for all dependents, dental and vision.

Swallowtail school is an associate member of AWSNA and a full member of WECAN . For more information about our school visit our website: www.swallowtailschool.org.

To apply, send resume and cover letter to Jessica Foster, School Director, at Jessica@SwallowtailSchool.org.

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Swallowtail Waldorf School

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